How to create MS Word File Folder Labels

For Microsoft Word XP label instructions, click here Word XP File Folder Labels

1.  Click from the menu bar.

2.  Click   from the menu.

3.  Click the button.

4.  Select Document Style as Label Template from the list.

5.  Select a Default Printer from the list..

6.  Give document a Name and Description.

7.  Click the button.

8.  In Word, Click .

9.  Select  Mail Merge.

10.  Click the button.

11.  Choose Mailing Labels from list.

 .

12.  Click the button.

13.  Click the button.

14.  Select Open Data Source.

15.  For file name, TYPE C:\jstemp\CMWinVar.txt.

16.  Click the button.

17.  Click the button.

18.  Select correct product number for labels from list.

19.  Click the button.

20.  Click the button.

21.  Select LINE 1, hit ENTER on the keyboard.

22.  Repeat steps 20-21 for lines 2-6.   Insert only as many lines as needed for the label.

23.  Click the button.

24.  Click the button.

25.  Click   on tool bar.  

 SETTING UP A LABEL DEFINITION

1.  Click   from the menu bar.

2.  Click LABEL DEFINITION.

3.  Select  FILE FOLDER LABELS.

4.  Click  the button.

5.  Enter a NAME  and  DESCRIPTION .

6.  Click in the LABEL LINE 1 field.

7.  Select a variable from the list to insert on label line.   

      I.E.      Line 1        DENAMEL1

8.  Repeat steps 6-7 for additional label lines.

9.  Click the   button.

10.  Click the button.

 GENERATING FILE FOLDER LABELS

1.  Click on the button from main menu of CollectMax.

2.  Click on tab.

3.  Enter the FILE OPENING DATE RANGE.  Click in the text box and enter date or click on the and select date from calendar.  

4.  Enter the ACCOUNT NUMBER RANGE.  Click in text box and enter range or type. Enter * for all debtors.

5.  Enter the STATUS CODE RANGE.  Click in text box and enter range or enter * for all status codes.

6.  Select a PRINT LIST.  Click the button and select print list.

7.  Enter the LABEL DEFINITION.  Click the button and select label definition.

8.  Click the box to Suppress Blank Lines on the Label.

9. Choose the PRINTING OPTIONS.  Click button for 1 label per account or 1 label per claim.  

For the Action Item selection criteria, see Mass File Label Action List Selection a Version 7 Feature.

10.  Click the button.

11.  Click the button when message box tells you the number of labels generated.

12.  Click the button.   

 PRINTING FILE FOLDER LABELS

1.  At main menu in CollectMax, click the button.

2.  Select the PRINT LIST you sent the labels to.

3.  Click the button.

4.  Make sure the correct label template is selected.  If not, click the button and select correct template.

Select to sort by Zip Code or Label Line 1.    Click the button to select a different printer.

5.  Click the button.

6.  You will then see a print confirmation window. If labels printed correctly, click the button.  Print List will then be purged.

7.  Click the button to return to the main menu screen.