button.These are instructions on how to post a recoverable cost charge transaction. If this cost is not currently recoverable from the debtor/consumer, see How to Post a Non-Recoverable Cost.
Note: If this transactions does not appear in the list of transactions, please check the Client Cost Settings. This transaction could be disallowed.
1.
From the
main menu of CollectMax click the button.
2. Find the Debtor Account.
3.
Once you
have found your account, click on the 
Tab.
4.
In the
Enter Transaction Code field,
type COST (Cost Charge) and click
the 
button, or select COST
(Cost Charge) from the 
list and click the button.
5.
The cost
Date 
will default
to today's date. Edit this field to back-date your cost transaction.
6.
Select
a Reason Code from the Reason list. Reason codes
represent what the cost is for. If you need to create a new Reason code,
click on 
to add a new Reason Code.
7.
Enter the
Amount of the cost in the 
. The amount may already be filled in by default if an amount
has been attached to a Reason code.
8. Select which bank account will be funding the cost in the Funds field. Note: the Accounts that appear in the drop down list are set by the Cost Setting of the Client. See Costs.
9. In the Note field, type any notes specific to the posting of this cost.
10.
If check
writing is turned on, select the type of payee: Court/Payee or Free Text.
(Free Text
is a Version 4 Feature) Select the payee
from the list. If
the payee is not listed, either select the type of freetext and type in
the payee name or click the button. Adding
a Payee Code is recommended when there will be multiple checks to written
to the payee.
11. Enter any note to be typed on the check stub.
If the check will be written manually outside
the program, select Manual from the list. This
will enter a record into the check history but there will be no check
to be printed. Otherwise,
leave type as Regular.
Enter a group code to group checks manually. If the payee is set to group, the group code will appear here. User can remove the code if this check should not be grouped together.
Click
to save transaction.
12.
The cost
will be expended or recovered according to the Client Account Settings.
Click the
button following the Client
Field to view the Client options.